NVOCCs are caught in the middle of the Ocean Shipping Reform Act of 2022 requirements for reporting demurrage and detention; FMC needs to pump the brakes and allow the industry to catch up
The Ocean Shipping Reform Act of 2022, passed by Congress without industry input and signed into law on June 16, has left the industry in a difficult position regarding how to comply with the new requirements for invoicing demurrage and detention (D&D) charges.
At issue is the Container Availability Date, which must now be included on all invoices as the critical piece of information that determines the fair assessment of D&D charges. However, container availability differs from the date a container is discharged from a vessel, which has been the current trigger date for demurrage.
In fact, ocean carriers and/or terminals have been unwilling or unable to provide this critical piece of information to Non-Vessel-Operating Common Carriers (NVOCCs). There is no interface currently between the parties that communicates cargo availability information. As a result, they are having difficulty providing this information on their customers’ invoices.
What's more, it shifts the burden of proof for accurate D&D charges to the ocean carriers and/or NVOCCs, who act as intermediaries between the shippers and ocean carriers.
Further, the law stipulates that failure to include the information required on an invoice with any D&D charge shall eliminate any obligation of the charged party to pay that applicable fee. Shippers and others may also file complaints with the Federal Maritime Commission (FMC) regarding inaccurate D&D invoices. As a result, carriers could be forced to pay refunds and penalties if they are unable to demonstrate the reasonableness of their D&D charges.
If this technology issue concerning communication and data structure for capturing and conveying the Container Availability Date is not resolved, NVOCCs and customs brokers, who frequently advance funds for their customers to ensure the smooth movement of freight, may face a disastrous cash flow situation. As middlemen, they could be dispensing funds for customers who may later assert they do not have to pay the invoice because the D&D charges were incorrectly invoiced.
Indeed, in Bakerly vs. Seafrigo, a New York-based food importer is seeking relief from the FMC after being charged nearly $3 million in D&D fees by Seafrigo, an NVOCC at the ports of New York and New Jersey.
The new Container Availability Data element must be created, captured, and transmitted both from terminals to carriers, as well as from carriers to customers and service providers.
Interestingly, when we asked the carriers if they would provide the Container Availability Date, they responded that the terminals would. The terminals, however, do not communicate with importers, customs brokers, or NVOCCs. So, how will the carriers connect to the terminals, and how will this actually work? Nobody knows.
To complicate matters further, each ocean carrier has its own ocean tariff and rules for each trade. So, the rules could state that free time begins at midnight the day after discharge, or they could state something else. Each carrier, however, has its own set of rules. As a result, free time begins when the carrier's tariff specifies. Another moving target is when cargo is available, which is unknown to the carrier until informed by the terminal.
How will the carriers put those invoices together when there is no standard for reporting when the cargo is available? Codifying these definitions, which are not currently reflected in the Ocean Shipping Reform Act, will be critical.
This new law affects both terminal processes and technology in terms of data structure and communication, and it is costly. It took effect without the typical industry commentary or phase-in periods. Normally, laws are broad, and then rulemaking gets specific, especially at the level of key data elements, as we have here. It is unusual for a law to be so specific right away.
Furthermore, the industry has been given no time to prepare, and the FMC has stated that there will be no grace period. The industry needs time to work through this issue.
We see the temporary solution to this cargo availability reporting problem being two-fold:
•There should be a grace period for the industry to adjust to the new cargo availability and D&D reporting requirements. The FMC should call on the ocean carriers and terminals and tell them that they must provide this new data set about cargo availability to the NVOCCs by a certain date. The NVOCCs should then be given at least another 30-45 days to put in place the mechanisms to deal with this new piece of data that does not currently exist today.
•If not, a temporary FMC ruling mandating D&D's payment on credit in order to prevent cargo from being held for pickup should be issued. If the cargo has cleared customs and the transportation charges have been paid, the cargo should be released for pick up. Any D&D charges would be invoiced and paid after verification. In other words, the transaction would no longer be cash-and-carry.
Despite the unintended consequences of this cargo availability reporting rule, we do not oppose its intent. It encourages terminals to address the congestion issue more directly and removes the complacency that huge demurrage revenues have generated under the current calculation process. However, this is a significant change that does not appear to be registering clearly within the supply chain industry.
In closing, FMC needs to reconsider its enforcement until the industry catches up.
Trade Tech stands ready to help once clear reporting guidelines are established. Within our platform, we have added an event for the availability date and changed the detention calculation.
Further, we already have all of the carriers' D&D rules embedded in our tech stack. We also have a tracking report that calculates the amount of demurrage owed for each container so that it can be audited.
At Trade Tech, we are ready, willing, and able to help the trade – both for VOCCs as well as NVOCCs.
Bryn Heimbeck is the President and Co-Founder of Seattle-based Trade Tech Inc. Through his visionary stewardship, the company is a leader in cloud-based international transportation and supply chain software with offices located around the world.
Since 1997, Trade Tech pioneered the concept of a browser-based user interface, making a single system available globally. Today, its advanced multi-tenant platform provides Trade Tech customers with a streamlined approach to improving supply chain efficiency by increasing visibility, increasing connectivity, lowering costs, and minimizing errors